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Utilizing Macros in Microsoft Word

A macro is a quick way of completing multiple commands or text sequences that are used often. An example is having a formatted design of a Microsoft Office document. These can be created in Microsoft Word or Microsoft PowerPoint. There are other programs which develop macros for different needs.

Installing the Developer Option

  1. Go to File
  2. Select Options
  3. Click on Customize Ribbon
  4. Check the box next to “Developer”

Creating a Macro in Microsoft Word

  1. Go to Developer
  2. Click on record Macro
  3. Type the name for the macro.
  4. To use the macro in all Word documents, be sure the Store macro in the box saying All Documents (Normal.dotm). If the macro is only required in that document, select the title of the document.
  5. Perform the actions for the macro
  6. Click on Stop under the macro on the ribbon

Create a Macro with a Keyboard Shortcut

  1. Repeat steps 1-4 from above
  2. Select Keyboard which will assign a key command the macro
  3. Input the key combination command for the macro (i.e. Crtl + 6)
  4. Perform the actions for the macro
  5. Click on Stop under the macro on the ribbon

Create a Macro with a Button Shortcut

  1. Repeat steps 1-4 from above
  2. Select “Button” to create a button on the Quick Access Toolbar
  3. Perform the actions for the macro
  4. Click on Stop under the macro on the ribbon

Running a Macro in Microsoft Word

  1. Go to Developer on the Ribbon
  2. Choose macros on the ribbon
  3. Choose the macro which you would like to run
  4. Click on the run option on the dialog box

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Tags: Macros, Microsoft, Saving, Time, Word, abbreviation, expansion, shortcuts, tricks

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Comment by Adrienne Kleinman on January 7, 2019 at 6:05am

Thank you sharing these, Jennifer!

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